JOB DESCRIPTION

This is a full-time role.

• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Typing, preparing and collating reports
• Filing documents
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients
• Coordinating mailshots and similar publicity tasks
• Logging or processing bills or expenses
• Acting as a receptionist and/or meeting and greeting clients
• Running errands and/or any other office related duties that may be assigned

Minimum Qualifications

• HND is a must / Bachelor’s preferred
• Good communication, customer service and relationship-building skills
• Teamworking skills
• Organization and time management skills
• Attention to detail
• Fundamental negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it with authorization
• The ability to use standard software packages or applications (e.g. Microsoft Office, Excel etc.)
• Strong analytical, communication, and computer skills.
• Ethical behavior.
• 1-4 years of Work experience as an administrator/ Business Assistant
• Strong attention to detail and good analytical skills

For this role, we expect:

—Excellent communication, interpersonal, and problem-solving skills

—Proven ability to operate in a fast-paced, dynamic environment

—Ability to build strong relationships and work effectively with cross-functional teams.

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Working conditions

These are a 5.5-day per week roles- every 2nd Saturday you will be working half a day

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SalaryÂ

Target Base Salary for these roles is 2.00-2.500 net (negotiable) – depending on your experience and qualifications please.

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How-to Apply

As a  professional, we expect you to properly follow these instructions please:

1. Apply only if you really qualify – must have solid experience as described above-
2. your CV should have accomplishments  -and not a mere list of tasks/duties per role – a generic CV will not ‘fly’ with the client.
3. Send us your highly customized 2-3 page  CV�(longer CVs will be rejected since they do not reflect an ability to communicate with brief focused clear sentences)  CV in Word�(so NO PDF files please)  to: CV @ HIREgh . com (remove empty spaces) with the appropriate heading:  ‘Spintext Business Assistant’ orÂ
4.  ‘Tema Business Assistant’ or both in your email’s subject/ Title line.
5. Ideally, use Arial font No 10 for all of your CV and Arial font No 12 and capitals for your headings, please
6. Also, please indicate when is the earlier that you can start
7. Give us your WhatsApp number please
8. Once again: DO NOT SEND a CV that is 4 pages long nor a CV in PDF format or as GoogleDoc –our ATS is set to ignore CVs longer than 3 pages
9. Please: No Google Docs either – we do not have permission to open them and getting one from you is too complex
10. If you don’t follow these instructions, you will not be considered for these roles

A FAIR WARNING

: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

 

We are looking forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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PS: Please by simply sharing or liking this, you might help a family member/ friend/ colleague/ Church member, to a new job with dignity. We care about that.

PS2: #We_love_referrals

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Disclaimer

• We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
• We will ignore any application if our instructions are not followed (up).
• We might amend, delete or expire jobs at any time without notification.
• We reserve the right not to proceed with filling the position.
• An application will not in itself entitle the applicant to an interview.
• We only follow up with successful candidates.