Our Client a full-service production startup agency in Kokomlemle, is looking for a

BUSINESS ASSISTANT/ADMIN m/f

 

Working Hours: Monday – Friday 9:00 am – 6:00 pm

Compensation: Competitive salary + Bonuses based on projects

 

About the Client:

Our client is a full-service production agency dedicated to creating engaging and visually stunning content for our clients. We specialize in photos, videos, animations, graphics, social media management, and commissioned projects like documentaries, short films, commercials, and music videos. Our team is passionate about storytelling and dedicated to producing high-quality, memorable content for a wide range of clients.

 

Key Responsibilities:

• Inventory Management:Track and manage all company assets, including production gear, office equipment, stationery, and toiletries. Ensure items are well-maintained, securely stored, and readily available when needed.
• Administrative & Project Support:Handle administrative duties such as document management, filing, and record-keeping. Oversee daily office tasks and align team schedules to ensure projects remain on track.
• Client & Staff Coordination:Manage client profiles, assist with project timelines, and coordinate with staff on project requirements and daily tasks.
• Project Management Tools:Utilize project management and organizational software (e.g., Microsoft Excel, Microsoft Project, Trello, Asana) to monitor task progress, deadlines, and team deliverables.
• Procurement & Office Supplies:Regularly monitor stock levels of office supplies and coordinate with vendors to ensure timely restocking, avoiding shortages.
• Workplace Organization:Maintain a clean, organized, and efficient workspace to support productivity and team morale.
• Safety & Security:Implement secure handling and storage practices for all office and production equipment.
• Support for Management:Provide general support to the management team, including internal communications, event planning, and ad hoc administrative tasks.

 

Qualifications:

• Proven experience in office administration or as a business assistant, ideally within a creative or production environment.
• Strong proficiency in project management tools and software, such as Microsoft Excel, Microsoft Project, Trello, Asana, or similar platforms.
• Computer literate, with excellent skills in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new software quickly.
• Exceptional organizational and multitasking skills with a proactive and detail-oriented mindset.
• Excellent communication and interpersonal skills.
• Ability to work independently, manage multiple responsibilities, and remain adaptable to changing priorities.

 

Salary and Benefits:

• Competitive salary: 2.054 net  (=2.500 gross) with performance-based incentives./bonuses
• Opportunities for professional growth within a creative and supportive work environment.
• Access to industry-leading tools and resources for social media management.
• Flexibility to experiment and bring creative ideas to our clients’ social media strategies.

 

How-to Apply

As a  professional, we expect you to follow these instructions please properly:

1. Apply only if you qualify – must have solid basic hands-on admin experience or similar, and min an HND
2. please no candidates with irrelevant experiences!!!!
3. your CV should have accomplishments – including specifics of your involvement per job -and not a mere list of tasks/duties per job – a generic CV will not ‘fly’ with the client.
4. Send us your highly customized 2-3 page  CVÂ(longer CVs will be rejected since they do not reflect an ability to communicate with brief focused clear sentences)  CV in WordÂ(so NO PDF files please)  to: CV @ HIREgh . com (remove empty spaces) with the appropriate heading:  ‘Business Assistant’ in your email’s subject/ Title line.
5. Ideally, use Arial font No 10 for all of your CV and Arial font No 12 and capitals for your headings, please
6. Also, please indicate when is the earlier that you can start
7. Give us your WhatsApp number please
8. Once again: DO NOT SEND a CV that is 4 pages long nor a CV in PDF format or as GoogleDoc –our ATS is set to ignore CVs longer than 3 pages
9. Please: No Google Docs either – we do not have permission to open them and getting one from you is too complex
10. If you don’t follow these instructions, you will not be considered for these roles

A FAIR WARNING

: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

 

We look forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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PS: Please by simply sharing or liking this, you might help a family member/ friend/ colleague/ Church member, to a new job with dignity. We care about that.

PS2: #We_love_referrals

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Disclaimer

• We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
• We will ignore any application if our instructions are not followed (up).
• We might amend, delete or expire jobs at any time without notification.
• We reserve the right not to proceed with filling the position.
• An application will not in itself entitle the applicant to an interview.
• We only follow up with successful candidates.