Pharmaceutical client in Spintex, is looking for a:

HR Assistant 

5 days a week- min a Bachelor’s is required

 

About the Role

We are seeking an organised, dependable, and employee-focused HR Assistant to support the full employee lifecycle, from recruitment and onboarding through attendance, performance management, training, employee relations, and separation.

The successful candidate will manage routine HR activities with limited supervision, maintain accurate and confidential records, provide professional support to employees and managers, and help ensure compliance with company policies and applicable requirements.

Key Responsibilities

• Maintainaccurate, complete, and confidential employee records in physical and electronic
• Supportrecruitment activities, including job postings, application screening, shortlisting, interview coordination, reference checks, and recruitment reporting.
• Coordinateonboarding, orientation, employment documentation, system access, equipment, and probation
• Administerattendance, timekeeping, leave records, and related reports; follow up on discrepancies and escalate recurring issues.
• Preparemonthly payroll inputs, including overtime, new hires, resignations, deductions, and leave without
• Coordinateperformance appraisals, probation reviews, performance improvement plans, and employee development actions.
• Organisetraining programmes, maintain training records, and collect participant
• Serveas an initial contact for routine employee enquiries and document and escalate grievances or sensitive employee relations matters.
• Supportdisciplinary investigations and maintain confidential case
• Coordinateemployee clearance, exit interviews, asset returns, system updates, and separation
• Assistwith implementing HR policies, procedures, compliance requirements, employee engagement activities, and staff welfare programmes.
• PrepareHR correspondence, reports, meeting documentation, and other administrative materials as

Required Qualifications and Experience

• Bachelor’sdegree in Human Resource Management, Business Administration, Management, Psychology, or a related discipline.
• 2to 4 years of practical HR experience, preferably in a structured corporate, manufacturing, pharmaceutical, FMCG, distribution, or similar environment.
• Demonstrated experience with employee records, recruitment, attendance, leave administration, and general HR
• Experience preparing HR correspondence and employee
• Strong working knowledge of Microsoft Word and Microsoft
• Ability to manage confidential information with
• Strong organisational, communication, follow-up, and attention-to-detail
• Ability to work independently, manage competing priorities, and meet
• Professional judgement and maturity when handling sensitive employee

Preferred Qualifications and Experience

• Experience using HR information systems, such as Zoho People, and electronic attendance systems, such as ZKTeco or ZKBioTime.
• Exposure to payroll preparation, employee relations, performance management, training administration, and HR
• Experience in a fast-paced or multi-department environment
• 1Familiarity with applicable employment practices, HR compliance requirements, and employee lifecycle

Core Competencies

• Integrity, confidentiality, and professionalism
• Accuracy and attention to detail
• Organisation, planning, and accountability
• Clear and respectful communication
• Emotional intelligence and sound judgement
• Problem-solvingand analytical thinking
• Initiative and adaptability
• Teamwork and service orientation
• Confidence in communicating HR requirements appropriately

Working Relationships

The HR Assistant will work closely with the HR and Administration team, departmental managers, supervisors, and employees across the organisation. The role may also interact with applicants and government or regulatory institutions.

Additional Information

• Location: Spintex, Accra

Working days & hours

Mon-Fri, from 8:00 am to 5:00 pm

Occasionally, Saturday work might be required and will be additional pay

Salary

• 4000-4500 cedis gross – slightly negotiable
• 13th salary (prorated if you worked part of the year)
• Extra pay for Saturday work, when required.

 

How-to Apply

• Only shortlisted applicants will be contacted

As a  professional, we expect you to follow these instructions, please:

1. Please apply only if you qualify 100% – and meet education and experience requirements
2. Your CV should have justified accomplishments and not a generic list of tasks, please..
3. Please make your CV relevant by telling explicitly what your HR experience is
4. email your cv in WORD FORMAT to: CV at HIREgh dot com (remove the empty spaces and replace some of the words with the usual symbols) and use “Spintex HR Assistant’ in the subject/title line/header of your email.
5. if you email a PDF file or Google Docs, it means you pay no attention to instructions or you are just forwarding a generic CV
6. Give us your WhatsApp number please
7. Tnx

 

A FAIR WARNING

: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

 

We are looking forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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Disclaimer

• We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
• We will ignore any application if our instructions are not followed (up).
• We might amend, delete or expire jobs at any time without notification.
• We reserve the right not to proceed with filling the position.
• An application will not in itself entitle the applicant to an interview.
• We only follow up with successful candidates.