For a dynamic Real Estate Agency in Osu we are looking for a:

Executive Assistant/ Office Manager m/f

with typing skills and good communication skills/command of English

prefer someone  around 22-35 yr sold but not a must

Experience with the Real Estate business is a biiiig plus, but again not a must if you already have 1-2 yrs sales experience.

Attitude and personality are the key ‘ingredients’ –

We are looking for someone who is sharp, picks up things quickly and take initiative. Individuals should speak very well and be confident. Real estate background is not required

 

JOB SPECIFICATION

Looking for a smart, well-spoken individual to answer phones, respond to client emails and handle the day-to-day administrative work of the company.  Individual will work directly with clients and along side management scheduling client meetings and assisting the manager in his/her day-to-day activities.  Individual should be very comfortable with face to face contact with clients and possess advanced communication skills.

• Scheduling and managing client meetings and appointments
• Typing
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Liaising with staff, suppliers and clients
• Implementing and maintaining procedures/office administrative systems
• Attending meetings with senior employees
• Keeping personal records
• Use of basic math to update simple reports and collect company data such as expenses accrued
• Answer phones and collect client request for submission to management
• Respond to client email inquiries in a timely manner providing knowledgeable company feedback
• Organize company data and save accurately in company filing system
• Welcoming incoming guest into the office
• Conduct all tenant / guest communication at companies managed properties
• Checking guest/clients in and out of managed properties
• Supervise all day to day aspects concerned with companies managed properties
• Handle full guest check in, check out and
• Procurement of household items for companies properties

Qualifications Required:

• A minimum of an HND required
• At least 1-3 years working experience
• Must have extensive knowledge of Microsoft Word and Excel and moderate computer skills
• Great typing skills
• Excellent phone etiquette
• Strong negotiation and communication skills
• Exceptional organization skills
• Applicant should be comfortable working in and out of the office, and comfortable with face to face contact with clients
• Ability to work independently

Location

The Company is based in Osu

Working Days

This is a 5-day a week job but occasionally you might very rarely need to work on Saturdays if there is a special event

 

Salary + Benefits

The Target Base Salary for this role is between 1.5000-2.500 net– depending on your experience, education, professional qualifications, etc please.

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How-to Apply

(if you can’t follow instructions, please do not apply)

As a  professional, we expect you to properly follow these instructions please:

1. Apply only if you really qualify – must have an HND and 1-3 yrs office admin experience
2. please no candidates with irrelevant experiences!!!!�
3. your CV should have accomplishments, and not a mere list of tasks/duties per role – a generic CV will not ‘fly’ with the client.
4. Send us your highly customized 2-3 page  CV�(longer CVs will be rejected since they do not reflect an ability to communicate with brief focused clear sentences)  CV in Word(so NO PDF files please)  to: CV @ HIREgh . com (remove empty spaces) with the appropriate heading:  ‘OSU Office Admin’ in your email’s subject/ Title line.
5. Ideally, please use Arial font Number 10 for all of your CV and Arial font Number 12 and capitals for your headings, please
6. Also, please indicate when is the earlier that you can start
7. Give us your WhatsApp number, please
8. Please give us a current net income indication
9. Once again: DO NOT SEND a CV that is 4 pages long nor a CV in PDF format or as GoogleDoc –our ATS is set to ignore CVs longer than 3 pages
10. Please: No Google Docs either – we do not have permission to open them and getting one from you is too complex
11. If you don’t follow these instructions, you will not be considered for these roles

A FAIR WARNING

: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

 

We are looking forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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Disclaimer

• We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
• We will ignore any application if our instructions are not followed (up).
• We might amend, delete or expire jobs at any time without notification.
• We reserve the right not to proceed with filling the position.
• An application will not in itself entitle the applicant to an interview.
• We only follow up with successful candidates.