For a client’s very busy Warehouse/ Distribution Center near the Legon Bypass area, we are looking for a

junior/medior Procurement Coordinator m/f

This is a 6-day-a-week job.

Job Description – Procurement Coordinator

Department	Procurement / Operations
Reports To	Operations Manager / General Manager
Location	Legon Bypass, Accra

The Procurement Coordinator coordinates the timely, cost-effective procurement of goods and services needed to keep the Distribution Centre operating smoothly.

The role manages procurement requests, supplier sourcing and communication, quotations, purchase orders, deliveries, documentation and supplier records, ensuring that all purchases are made in accordance with approved budgets, specifications and company procedures.

Key Responsibilities

Procurement Requests & Sourcing

Receive and review procurement requests from the Distribution Centre and relevant department
Confirm specifications, quantities, required delivery dates and approval requirements before initiating purchases.
Source suitable suppliers and obtain quotations for required goods and services.
Compare supplier quotations based on price, quality, availability, delivery timelines and other approved crite
Prepare procurement recommendations for management approval.

Purchase Orders & Delivery Coordination

Issue approved purchase orders and communicate orders to suppliers.
Follow up with suppliers to ensure timely delivery of goods and services.
Coordinate with the Warehouse/Fulfilment and Logistics teams to confirm receipt of procured items.
Verify that goods received correspond with approved specifications, quantities and purchase orders.
Ensure critical operational supplies are procured before stock-outs occur.
Coordinate procurement of packaging materials, cleaning supplies, office supplies, operational consumables, equipment and other approved Distribution Centre requirements.

Supplier & Documentation Management

Maintain accurate procurement records, including purchase requests, quotations, purchase orders, delivery notes and invoices.
Maintain an updated supplier database and supplier contact information.
Monitor supplier performance, including quality, pricing, reliability and delivery timelines.
Identify and report recurring supplier or procurement issues.
Support negotiations with suppliers within approved authority limits.
Support periodic supplier reviews and procurement reporting.

Finance Coordination & Reporting

Work closely with Finance to ensure procurement documentation is complete before payment processing.
Follow up on outstanding supplier invoices and procurement-related documentation.
Prepare daily, weekly, or monthly procurement reports as required by management.

Cost Control & Compliance

Monitor procurement costs and identify opportunities for cost savings and improved purchasing efficiency.
Ensure procurement activities comply with company policies, approved budgets, and internal controls.
Maintain confidentiality of supplier pricing, commercial terms and company procurement information.

Key Performance Areas

Timeliness of procurement
Availability of critical operational supplies
Procurement cost efficiency
Supplier reliability and performance
Accuracy of purchase orders and procurement records
Compliance with approved procurement procedures
Reduction of emergency or unplanned purchases
Accuracy of goods received against purchase orders
Timely submission of procurement documentation
Supplier issue resolution
Internal stakeholder satisfaction with procurement support

Qualifications & Experience

Bachelor’s degree or equivalent qualification in Procurement, Supply Chain Management, Logistics, Business Administration or a related field.
 2-5 years of experience in procurement, purchasing, supply chain
Experience in FMCG, agriculture, food distribution, manufacturing or a similar operational environment will be an advantage.

Required Skills & Competencies

Strong negotiation and supplier management skills.
Good numerical and analytical ability.
Excellent organisation and attention to detail.
Strong communication and interpersonal skills.
Good knowledge of purchasing and procurement processes.
Ability to compare quotations and assess supplier options.
Good record-keeping and documentation skills.
Ability to manage multiple procurement requests and deadlines.
Good computer skills, particularly Microsoft Excel and procurement/ERP systems where applicable.
Strong integrity, accountability and confidentiality.
Ability to work under pressure and respond to urgent operational requirements.

Working Relationships

The Procurement Coordinator works closely with:

General Manager / Operations Manager
Finance/Accounts
Warehouse/Fulfilment
Logistics
Post-Harvest Team
Sales/Customer Experience
Suppliers and service providers
Other departments requiring procurement support

Expected Outcome

The Procurement Coordinator is responsible for ensuring that the Distribution Centre has the right materials, supplies, equipment and services available when needed, at appropriate cost and quality — with all purchases properly approved, documented and delivered.

Working days

This is a 6-day-a-week job.

Salary

3000-5000 net – slightly negotiable
Reimbursement of medical expenses, subject to the applicable company policy.

How-to Apply

Only shortlisted applicants will be contacted

As a professional, we expect you to follow these instructions, please:

Please apply only if you qualify 100% – and meet both education and experience requirements
Your CV should have justified accomplishments and not a generic list of tasks, please..
Please make your CV relevant by explicitly stating what your procurement and SCM experience is
email your cv in WORD FORMAT to: CV at HIREgh dot com (remove the empty spaces and replace some of the words with the usual symbols) and use “Legon Procurement’’ in the subject/title line/header of your email.
if you email a PDF file or Google Docs, it means you pay no attention to instructions or you are just forwarding a generic CV
Give us your WhatsApp number please
Tnx

A FAIR WARNING

: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

We are looking forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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Disclaimer

We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
We will ignore any application if our instructions are not followed (up).
We might amend, delete or expire jobs at any time without notification.
We reserve the right not to proceed with filling the position.
An application will not in itself entitle the applicant to an interview.
We only follow up with successful candidates.