Our Client -a Real Estate and StartUp Media firm, is looking for an

PA/Executive Assistant m/f

with StartUp personality (can work with min instruction)

Trust and confidentiality is key – Must have solid experience as a PA or EA

You will be Accra- based: most likely Adjignor or Airport City or Dzorwulu-company is moving from Tema and is looking for office space as we type this.

You are expected to be able to work independently with minimal instructions – otherwise do not apply please + no offense meant please but this is a StartUp.

 

The CompanyÂ

They are a Real Estate Property Company, owning several units.

On top of that, they are starting a new venture, a media company developing entrepreneurship content for YouTube and social media, and probably TV.

The Company was based in Tema but is currently moving to Accra

So, until they find the right office, you will work from home and you might need to go probably 3-4 times per month to their Tema Premises.

 

PA versus EA: what are the differences?Â

Before we go any further, allow us please to clarify this:

A PA primarily provides administrative support whereas an EA will, in some ways, act as a business partner. They could be expected to ‘step in’ when the senior manager is absent.

 

The Job

WHAT YOU WILL DO

• Represent CEO at meetings when he is not available
• Monitoring emails and responding if required
• Preparing communications on behalf of the CEO
• Answering phone calls
• Organizing and planning meetings
• Conducting or preparing any research that the CEO may require
• Typing ,formatting and editing reports and documents
• Entering data, maintaining databases and keeping records
• Scheduling appointments, maintaining an events calendar, and sending reminders
• Managing databases and filing systems
• Draft emails and letters.
• Make travel and transport arrangements
• Reminding the CEO of important tasks and deadline

 

 Qualifications & Competences needed

• HND in Admin or Secretarial Studies or ideally a Bachelor’s is a must
• Some business acumen will be beneficial.

• Proven work experience as a Personal Assistant

• Must be disciplined enough to wok remotely – you will be monitored

• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

 

Working Days

This is a 5-day a week job but occasionally you might need to work half days on Saturdays

 

Salary + Benefits

Target Base Salary for this role is 2.500- 3.500 net – depending on your experience and qualifications please. For SuperStellar candidates, it might be slightly negotiable

Salary is inclusive the 3-4 times a month transport to Tema

Benefits are to be defined in a future stage

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How-to Apply

As a  professional, we expect you to properly follow these instructions please:

1. Apply only if you really qualify – must have solid 3 yrs PA/ admin experience-
2. please no candidates with irrelevant experiences!!!!
3. your CV should have accomplishments -and not a mere list of tasks/duties per role – a generic CV will not ‘fly’ with the client.
4. Send us your highly customized 2-3 page  CVÂ(longer CVs will be rejected since they do not reflect an ability to communicate with brief focused clear sentences)  CV in WordÂ(so NO PDF files please)  to: CV @ HIREgh . com (remove empty spaces) with the appropriate heading:  ‘EA Accra’ in your email’s subject/ Title line. Please do not type PA or Admin or Secretary instead of EA
5. Ideally, use Arial font No 10 for all of your CV and Arial font No 12 and capitals for your headings, please
6. Also, please indicate when is the earlier that you can start
7. Give us your WhatsApp number please
8. Once again: DO NOT SEND a CV that is 4 pages long nor a CV in PDF format or as GoogleDoc –our ATS is set to ignore CVs longer than 3 pages
9. Please: No Google Docs either – we do not have permission to open them and getting one from you is too complex
10. If you don’t follow these instructions, you will not be considered for these roles

A FAIR WARNING

: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

 

We are looking forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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PS: Please by simply sharing or liking this, you might help a family member/ friend/ colleague/ Church member, to a new job with dignity. We care about that.

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Disclaimer

• We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
• We will ignore any application if our instructions are not followed (up).
• We might amend, delete or expire jobs at any time without notification.
• We reserve the right not to proceed with filling the position.
• An application will not in itself entitle the applicant to an interview.
• We only follow up with successful candidates.