PLEASE WE GOT TOO MANY FEMALE APPLICANTS, AND WE NEED TO BALANCE THIS WITH MALE APPLICANTS -thanks for your understanding

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Pharmaceutical client in Tesano is looking for an:

male Supply Chain Assistant – Entry Level

Graphic Road is the current Administrative location, which will relocate to Tesano around December this year… Their new building needs some finishes…

Must know Tally and Excel

 

Job Title	Supply Chain Assistant (Entry Level)
Department	Supply Chain
Reports To	Supply Chain Manager / Head of Supply Chain (or as designated by Management)
Direct Reports	None

1.  Job Purpose

The Supply Chain Assistant is an entry-level role that supports the smooth, compliant and cost-effective flow of materials and finished products, from purchase requests and supplier follow-up, through receiving, storage and stock control, to order dispatch and customer delivery. Working under supervision, the Assistant keeps accurate supply chain records, helps ensure that the right products are available at the right time and in the right condition, and supports the Company’s GMP/GDP and audit requirements. This is a development role: the post holder will receive on-the-job training and increasing responsibility as competence is demonstrated.

2.  Key Responsibilities

Duties are carried out under supervision and reviewed regularly; the Assistant is expected to learn the Company’s SOPs and systems quickly and follow them exactly.

2.1 Procurement Support

• Prepare and process purchase requisitions and purchase orders on the instruction of the Supply Chain Manager, using approved supplier lists and approved quantities.
• Obtain and compare supplier quotations and record them for review and approval.
• Follow up with suppliers on order confirmation, delivery dates, documentation and outstanding items.
• Maintain the supplier database and keep supplier contact details, certifications and price lists up to date.
• Track open orders and flag delays that may affect production or sales to the Supervisor.

2.2 Receiving and Warehouse Support

• Assist with the receipt of raw materials, packaging materials and finished goods: check deliveries against purchase orders, delivery notes and invoices, and record any shortages, damages or discrepancies.
• Raise and update Goods Received Notes (GRNs) accurately and on time.
• Help keep storage areas organised, clean and safe, with items correctly located and segregated.

2.3 Inventory and Stock Control

• Record stock movements (receipts, issues, returns, transfers) accurately in the stock records and accounting system (Tally Prime).
• Participate in daily, cycle and periodic stock counts; reconcile counts to the records and report variances for investigation.
• Monitor stock levels against minimum and reorder levels and raise timely reorder alerts.

2.4 Order Processing, Dispatch and Distribution

• Process customer orders and invoice requests as directed, checking product, quantity and batch availability.
• Prepare dispatch documents (waybills, delivery notes, packing lists) and coordinate pick, pack and loading with the warehouse team.
• Coordinate with drivers, transporters and regional representatives, and track deliveries until proof of delivery is received.
• Follow up on goods returns, short deliveries and customer complaints, and record them for the Supervisor.

2.5 Documentation, Records and Reporting

• Maintain organised physical and electronic files: purchase orders, GRNs, delivery notes, invoices, stock sheets and proofs of delivery.
• Prepare simple daily and weekly reports in Excel: stock position, pending orders, deliveries and expiries.
• Support internal and external audits and regulatory inspections by retrieving records quickly and accurately.
• Hand over complete and accurate records to the Accounts team for invoice matching and payment processing.

3.  Qualifications and Experience

Minimum Education	Bachelor’s degree in supply chain management, Procurement and Logistics, Business Administration, Purchasing, Accounting or a related field.
Experience	Fresh graduate; no full-time experience required. National Service, internship, or student/volunteer experience in procurement, stores, logistics or administration is an advantage.
Professional Studies	Interest in CIPS, CILT, or similar certification (preferred); willingness to be trained in GMP/GDP.
Other	Good references; physical ability to support warehouse activity such as stock counts; willingness to travel locally and work extended hours when required.

Software knowledge required

Must know Tally and Excel very well

Working days & hours

Monday – Friday, 8:00 am – 5:00 pm (40 hours/week);

–additional hours during stock counts, deliveries and month-end as required

Occasionally, Saturday work might be required and will be additional pay

Salary

• 2400-3000 gross – slightly negotiable
• 13th salary (prorated if you worked part of the year)
• Extra pay for Saturday work, when required.

How-to Apply

• Only shortlisted applicants will be contacted

As a  professional, we expect you to follow these instructions, please:

1. Please apply only if you qualify 100% – and meet education and experience requirements
2. Your CV should have justified accomplishments and not a generic list of tasks, please..
3. email your cv in WORD FORMAT to: CV at HIREgh dot com (remove the empty spaces and replace some of the words with the usual symbols) and use “Supply Chain Assistant’ in the subject/title line/header of your email.
4. if you email a PDF file or Google Docs, it means you pay no attention to instructions or you are just forwarding a generic CV
5. Give us your WhatsApp number please
6. Tnx

 

A FAIR WARNING

: if you don’t customize your CV don’t expect that it will go through with flying colors and the client will invite you for an interview

 

We are looking forward to receiving your CV and meeting with you this week.

Thank you,

HIREghana

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PS: Please by simply sharing or liking this, you might help a family member/ friend/ colleague/ Church member, to a new job with dignity. We care about that.

PS2: #We_love_referrals

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Disclaimer

• We do NOT charge any fees – basically we do NOT work for you; so be extremely polite with us
• We will ignore any application if our instructions are not followed (up).
• We might amend, delete or expire jobs at any time without notification.
• We reserve the right not to proceed with filling the position.
• An application will not in itself entitle the applicant to an interview.
• We only follow up with successful candidates.